Share notes and collaborate on iPad

In the Notes app , you can send a copy of a note to a friend. You can also invite people to collaborate on a note or on a folder of notes in iCloud, and everyone will see the latest changes.

Send a copy of a note

Open the note you want to share.
Tap (at the top-right corner), then choose how to send your note.

Collaborate on a note

When you share a note in iCloud, all the collaborators see everyone’s changes. Everyone you share with must be signed in with their Apple ID to edit or view the note.

Note: You can’t collaborate on a locked note.

Do one of the following:
- In the notes list, swipe left on the note you want to share, then tap .
- Open the note you want to share, tap (at the top-right corner), then tap Share Note.
Tap Share Options, then choose “Can make changes” or “View only.” If you choose “Can make changes,” you can also allow collaborators to invite other collaborators.
Choose how to send your invitation (for example, using Mail or Messages).

View activity in a note

In the notes list, an orange dot to the left of a note title indicates the note has changed since you last looked at it.

Open the note, then swipe right on the note or swipe up on the Activity card to see who made changes and when.
To adjust how the activity is shown, tap , then choose any of the following:
- Show Updates: Shows changes made since you last opened the note.
- Show All Activity: Shows all activity in the note.
- Show Highlights: Shows names, dates, and changes made by each collaborator.

Tip: To mention a collaborator and notify them of important updates, type an @ sign followed by their name.

Collaborate on a folder

When you share a folder of notes in iCloud, all the collaborators see everyone’s changes. People who are allowed to make changes can create or edit notes, add attachments, and even create subfolders if they’re using iCloud.

Note: You can’t collaborate on a folder with locked notes.

Do one of the following:
- In the folder list, swipe left on the folder you want to share, then tap .
- Open the folder you want to share, tap (above the notes list), then tap Share Folder.
Tap Share Options, then choose “Can make changes” or “View only.” If you choose “Can make changes,” you can also allow collaborators to invite other collaborators.
Choose how to send your invitation (for example, using Mail or Messages).

View activity in a folder

Touch and hold the folder, then tap Show Folder Activity.

Add or remove collaborators or stop collaborating

Tap , tap Manage Shared Note or Manage Shared Folder, then do any of the following:

Add people: Choose a sharing option.
Remove people: Swipe left on the collaborator you want to remove, then tap Remove.
Change permissions: Tap Share Options, then choose “Can make changes” or “View only.” If you choose “Can make changes,” you can also allow collaborators to invite other collaborators.
Stop sharing: When you choose this option, the shared note or folder is deleted from the devices of the other participants.

Helpful?

iPad User Guide